1. What happens to the responses sent to firstname.lastname@example.org?
All responses are read by members of TEL and the Chair of the Captured Content Steering Board. Responses are being used to identify aspects of the draft policy that require revision. Examples of changes that will be proposed include clarifying the definition of captured content and ensuring the policy is compliant with GDPR, protecting the rights of staff and students in relation to personal data.
A summary of responses and proposed revisions will be considered by the Captured Content Steering Group, which includes representation from students, professional services, and faculties (see this document for the terms of reference and membership).
2. Why does the proposed policy suggest that departments consult with students?
A departmental consultation encourages the development of a discipline-appropriate approach to captured content and peer discussion around teaching practices, as well as potentially identifying common requirements across modules and the sharing of resources. These will all contribute to preparing for subject level TEF.
Staff-student collaboration is a main element of the new Education Strategy and is central to the proposed policy. This is based on the principle that dialogue at departmental level supports the development of purposeful uses of captured content. The principal aim is to develop shared understanding across departments about the forms of captured content that are available and how they can best be used. You can read an overview of the advantages of staff student-partnerships and examples from Surrey here.
3. How can we develop a departmental approach?
The development of a departmental approach is likely to include consideration of:
- pedagogical principles that will inform the department’s use of captured content
- ways in which student consultation can take place eg. via course-reps, surveys, departmental lunches, study skills sessions
- how individual academics who do not wish to record live teaching can fit with the policy
This can be developed into a statement that explains:
- the types of captured content that will be used and why
- reasons why the use of captured content, including lecture capture, may vary between modules
- guidance on how students can opt-out of having their contributions recorded
- how the approach will be evaluated and developed eg if there are concerns about the impact on attendance and engagement, these can be evaluated
4. What is the timeline for the implementation of the policy? What are the next steps?
The policy consultation is open until the 18th of May so there is still time to send individual or departmental responses to email@example.com. A summary of responses to the consultation and the revised policy will then be presented to ULTC and Executive Board in June 2018. If approved, the Captured Content policy will be operational from Semester 1, 2018/19.
The University recognises that departments require time to fully consult with their students in order to develop and agree an approach to using captured content that is appropriate for their discipline. Departmental approaches can be developed during the academic year 2018/19. During this period academics can explore the use of a range of types of captured content and evaluate the effect.
The process of developing departmental approaches should include identifying the ways in which captured content is already used across the department and the impact on the student experience and learning. For example, some departments already know that academics record all or most lectures, whilst other departments are reviewing the current use of captured content by looking at each module on SurreyLearn. Discussions through departmental meetings and other forums also allow colleagues to share their experiences.